1. Definition of personal information
Personal information is, personal information about you to survive as defined in the Act on the Protection of Personal Information (name, date of birth, and other information which is possible to identify a specific individual), and is used in conjunction with a particular individual that e-mail address, credit card information and attribute information about each individual.
2. Management of personal information
Personal information is safely stored and managed under the strict management to prevent its unauthorized access, loss, destruction, falsification, leakage, etc.,
3. Internal control for personal information
Establish an internal association for the protection of personal information. Personal information is strictly maintained accuracy and up-to-date content and makes continuous improvement.
4. Use of personal information
As basic information to identify the individual user, we will use the information, such as the user’s name, address, telephone number, date of birth, e-mail address as well as the status of transactions between the Company or the personal and the Association, for the following purposes.
・To provide the information about the event of association or members, questionnaire survey, or in order to provide information about the business activities of other our association.
・Shipping of the Association of goods, delivery of catalogs and DM, the related after-sales service, new products, to provide a variety of information such as the service.
・Sending a corporate catalogs, DM and samples of company which is authorized by association.
・Credit management related to transactions with the association, collection management, because of the credit management.
5 . Collection of Personal Information
The Association is based on laws and regulations, we will collect your personal information in a proper and fair means.
• When the user has use our various services on the Association web, the E -commerce.
• When the user who entered such as the Association campaign and when was our cooperation to the questionnaire from the Association.
• When the Association corresponding to the inquiry from the user.
If the application from a user under the age of 18 has been made, the association may be asked to confirm such as towards the parental authority.
6. Provision of personal information
Personal information that the Association has collected from the user would not be disclosed to third parties except any of the following cases.
• If you are prompted for a disclosure on the basis of the laws and regulations
• The user’s prior approval, in the case of the consent.
•When the association recognize it’s necessary for user and the third party of life, body property and other public benefit or user’s benefit
•When we are asked to disclose personal information based on legitimate grounds by Court, the Public Prosecutor’s Office, police, tax office, lawyer and etc.
• In the case to settle of the payment for the paid service or the goods, financial institutions or bank may need to exchange personal information in order to verify the validity and credit card account numbers.
• When this association are inherited by merger, spin-off, transfer of business, or other reason, the personal information would be taken over.
7. Outsourcing of personal information
Personal information that the Association has let me be collected from the user, it may be entrusted to outsourcing companies that have signed a “confidentiality agreement “regarding personal information. It does not make a commission unless you want to entrust the handling of personal information to the extent necessary to achieve the purposes of use indicated to the user.
8. Disclosure, correction and deletion of personal information
The association will inform the personal information of the user himself or the attorney who was appointed by registered user requested.
However, if any of the following, we can not announce personal information of the user.
1 When there is a risk of prejudice to the rights and benefit of user or third parties.
2 When that could cause a significant hindrance to business operations of the Association.
3 When there is a risk of violation of other laws and regulations.
If there is an error in the personal information we informed to the user, the association corrected or deleted promptly. Upon request of the announcement from the user, there is a case where I am allowed to charge a separate actual expenses as notice fee. Upon request of the announcement from the user, you must have a copy of the official identification to prove identity (driver’s license, insurance card, passport, resident card, etc.). By unavoidable reason, you may not be able to notice.
9. Use and Discontinuation of personal information
If there is a claim of use or Discontinuation of your own personal information from the user, we will stop the use of in the Association as soon as possible after confirming the request was made by the user himself. However, minimum personal information required of our association operational cannot be deleted.
June 1, 2016 enacted
The Japan REP Agency Association